Club Meeting Minutes
Sun, October 7, 2018

(approved Nov 4, 2018)

Present: Brenda Groskinsky, Gene Wee, Dee Boeck, Becky McClure, Molly Wood, Doug Hewitt, and Karen Hyde

Brenda called the meeting to order.

We reviewed the September club minutes. Dee moved to approve the minutes as written; Gene seconded, and all approved.

Gene gave the treasurer’s report. The balance as of Sept. 30 was $11,427.51 and as of Oct. 5 was $10,027.51. The check issued previously to Quail Run Elementary was returned and a new check for $550.00 was issued. For a full treasurer’s report go to the runLawrence website and see the “About Us” section.

runLawrence club calendars were available to purchase. Brenda reminded us that the calendar committee consisted of Gene, Becky and Brenda. We placed an initial order of 25 calendars at a cost of roughly $10.00 per calendar. Calendars will be for sale during T-day packet pickup and at the merchandise table at the race (in addition to availability at future club meetings?). Cost for members is $15 and for the public $20.

Brenda will check on whether we need to pay sales tax for the calendars.

Gene mentioned that 2019 club memberships are now being accepted.  The price is still $20.00 for individuals. We discussed whether to offer a $5.00 discount on club memberships for race participants who want to join. We decided not to offer the discount mainly because our membership fee is already very reasonable.

Dee gave the T-day race report. She passed around the medals that VanGo made for overall winners and age-group winners.  The order for the gloves is in process, and gloves will be printed with our logo.  Gene mentioned that we can save $3.00 on the price of volunteer t-shirts if we use white for the shirt color. Members present said that they would support using white; Gene will investigate more. Gene also mentioned that this year we will need more course marshals due to the changes we made to the course. (Changes were made to diminish the congestion in north Lawrence neighborhoods during the race.) He said that he wants to have two experienced course marshals in some spots because they will have to move barriers during the race. Also, this year the club will mail notices to people in the north Lawrence neighborhoods affected by the route, and Woodlawn students will distribute flyers as in previous years.

Brenda reported on the PTO meeting that she attended at Woodlawn School.  She said that those present were happy about the course changes and with runLawrence for holding the race in the Woodlawn neighborhood.

Dee mentioned that the sponsorships are coming in. Dicks Sporting Goods donated eight $50 gift certificates and eight $20 gift certificates which will be put into a raffle for race volunteers.

Gene will meet with a representative for the City of Lawrence this week.

Gene mentioned that the manager from the Gary Gribble Running Store wanted runLawrence to consider doing another race that would have GGRS at the title sponsor.  We discussed the possibility and voted to decline. The consensus was that at this time we do not have the membership to do another race well. Becky moved that we decline the offer; Molly seconded, and all agreed.

Brenda mentioned that the National RRCA Convention will be in New Orleans this year from March 28- April 1st. She is pursuing options to teach another class at the convention which would mean that RRCA would pay her expenses. She encouraged other board members, or future board members, to consider attending this year.

The next runLawrence meeting will be on Nov. 4th at 4:30 pm. at the Lawrence Public Library.

Molly moved to adjourn; Becky seconded, and all agreed.

Submitted by Karen Hyde